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How To Print Desktop Jobs in Microsoft Word

Published at 02/08/2012 01:30:52


Microsoft Word is an application that people mainly use to create documents. Professionals use Word on a desktop computer to write up business reports and create various brochures. Students use Word in high school and college to type up term papers. Even the average home personal computer user performs desktop jobs using Microsoft word, such as typing up wedding invitations or other itinerary. When users are ready to print out desktop jobs in Microsoft Word, it's not always a simple matter of pressing a button. There may be other steps that users must take before simply sending the desktop jobs to the printer, all in an effort to get the desired print out.

Step 1

Open the Microsoft Word application on your computer. Begin creating your desktop jobs, such as writing a business report or creating invitations. Click the Save icon, which looks like floppy disk, at the top of Microsoft Word.

Step 2

Click the Microsoft Office logo in the top left corner of Microsoft Word, which opens a drop-down menu. Click on the word Print from the menu, opening another dialog box that is titled as such.

Step 3

Open the drop-down menu next to Name. Select the name of your desktop printer from the list.

  • If you are not familiar with the brand name of your desktop printer, walk over to the machine. Look at the top or front of the printer to find a manufacturer's name and logo. For example, popular printer makers include Dell, HP, Lexmark, Brother and Epson.
  • Also, note the complete model number of printer, such as Lexmark ABC-123 or Dell XYX-123.


Step 4

Click the Properties button in Print dialog box, which opens a second dialog box titled as such. Make changes to the way that Microsoft Word will print out your desktop jobs.The available options are dependent on your particular brand and model.

  • Change the size of the paper from letter to legal.
  • Change the quality of the ink from normal to fine.
  • Select black-and-white printing to conserve color ink.

Click the OK button to close the Properties dialog box.

Step 5

Click the OK button in the Print dialog box to begin printing your desktop jobs in Microsoft Word. Retrieve the print out of your desktop jobs from the printer's tray. Inspect the document to make sure there was no error in printing.


  • Click on the Printer Status icon or a similar option at the bottom of the desktop on the taskbar. This opens a dialog box that shows the status of your desktop jobs.
  • After you perform your first print out, you can make the process go faster for subsequent desktop jobs by selecting Quick Print on the Print submenu in Microsoft Word. The word processor maintains all of your settings and selections from the original print job, until you make changes. Then those new settings replace your original choices.
  • Select Print Preview on the Print submenu if you would like to get a glimpse at what the final print out will look like. You can make minor changes and edits in this mode, if necessary. This feature helps you avoid wasting ink and paper on erroneous print outs.

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